Overview
This "How To" article is meant to clarify the AI-based Tools available within the Google Workspace Product Suite. Oakton strongly encourages the use of Gemini to help keep our data secure.
What is Google Gemini?
Google Gemini is a family of powerful, advanced Artificial Intelligence (AI) models created by Google. The technology behind it is designed to be multimodal, which means it can understand and work with many different types of information all at once, including text, images, audio, video, and computer code. It is a highly capable personal assistant for things like answering complex questions, summarizing documents, brainstorming ideas, and creating new content.
In Oakton's Google Workspace domain, the following Gemini tools are turned On for Employees (more accurately users in the Employees and Google Managers organization units) and off for Students and all other accounts.
Since we pay for these tools, Google does not disclose the prompts or use our data for training Gemini when you are logged in to your Oakton Google account and use gemini.google.com; and your uploaded files, chats and model outputs won’t be reviewed by human reviewers or used to improve generative AI models when you use Notebook. In other words, our data is kept as our data, and not released or used by Google to improve Gemini, and is not available to other entities, unlike using ChatGPT or other free AI tools.
Gemini Tools at Oakton
1. gemini.google.com
This is the AI prompt that most users think of if they are familiar with tools like ChatGPT. In Oakton's Google Workspace domain, this tool is turned On for Employees (more accurately users in the Employees and Google Managers organization units) and off for Students and all other accounts. Users interact with the tool by navigating to https://gemini.google.com in a web browser or using the Google app menu and entering a prompt to the AI chatbot as shown below. Employees must be logged into their oakton.edu Google account to use the tool. Since we pay for the tool with our Standard Education licenses, Google does not disclose the prompts or use this for training data. So, while we should never enter a prompt with Protected or Sensitive data, we at least don't have to worry about our prompts being exposed on the public Internet. There is no additional cost or licensing required to use this Gemini product and it could be made available to all users at Oakton, if we made the collective decision to do so.
Access to Gemini:
Typical Gemini Interaction:
2. NotebookLM
Per Google: "NotebookLM is an AI-powered research and writing assistant that works best with the sources you upload" . In Oakton's Google workspace domain, this tool is turned on for Employees (more accurately users in the Employees and Google Managers organization units) and off for Students and all other accounts. Users interact with the tool by navigating to https://notebooklm.google.com/ or using the google tool menu as shown below. The NotebookLM tool can "Convert complex material into easy-to-understand formats like Audio Overviews, FAQs, or Briefing Docs" Per Google for our license: "Your uploaded files, chats and model outputs won’t be reviewed by human reviewers or used to improve generative AI models."
